Article IV
There shall be a general meeting of all members every two years, and any other meetings deemed necessary by the Executive Board.
The time and place of the biennial meetings shall be determined by the Executive Board. The agenda of the biennial meetings shall include the election of officers, the presentation of reports of the Executive Board, and any other business deemed necessary.
Article V
The elected officers of the Foote Family Association of America shall consist of a President, a Vice President, a second Vice President, a Secretary, a Treasurer or Secretary/Treasurer, a Genealogist and Historian, and no less than six Trustees or more than ten. Biennially the Executive Board shall determine the number of Trustees needed to serve the Association for the ensuing biennium.
The executive Board shall consist of all elected officers and trustees.
The term of each trustee shall be for six years and so arranged that at least two Trustees
shall be elected at each biennial meeting. All other officers shall serve for a two year
term and are eligible to succeed themselves.
Biennially the President shall appoint a three member Nominating Committee from the
membership of the Association and shall designate its Chairman. The Committee shall
nominate persons for each office of the Association and for each Trustee position
needing to be filled at the next general meeting of the Association, and shall report all
such nominations in writing, mailed to every member at least one month in advance of
said meeting.
Article VI
The Executive Board has the authority to set up committees and make any special appointments as deemed necessary to the well being of the Association, including the appointment of a person to fill any office that may become vacant. Any special appointments shall be considered ended with the election of new officers.
Article VII
Any amendments to the Constitution may be made by a majority vote of the members present at a biennial meeting. The Executive Board or any member of the Association may propose an amendment by notifying the President in writing of the substance of the amendment at least sixty days prior to the next general biennial meeting. Before an
amendment can be voted upon, every member will be mailed a copy of the proposed
amendment at least one month in advance of said meeting.
Bylaws
Article I - It shall be the duty of the Executive Board to meet at least biennially to administer the family association during the interval between the biennial meeting; to determine the order of business and approve the program for the biennial meetings; to fill executive vacancies until the next election of officers; to provide communication channels for the members of the Association; and to perform such other duties as may be delegated the
Association.
The Board shall also meet to administer the affairs of the Association at such other times as are deemed necessary by, and at the call of, the President. Times and places for all meetings shall be as directed by the President. Official meetings of the Executive Board may be conducted by phone or other alternative methods.
A quorum of the Executive Board shall consist of 50% members.
Article II - It shall be the duty of the President to preside at all general meetings of the Association; to preside at the meetings of the Executive Board; to exercise a general supervision over the Association; to call special meetings of the Executive Board as deemed necessary; to submit to the biennial meeting a report of all official acts of the Executive Board; and to keep the general membership informed al all actions carried out in the name of the Foote Family Association of America.
Article III -It shall be the duty of the Vice President to carry out policies of the Association by developing and administering specific programs as approved by the Executive Board within the assigned areas of activity; to assist the President in all matters pertaining to the activities of the Association; to act on behalf of the President in his/her absence.
On the demise or resignation of the President, the Vice President shall serve as President until the next biennial meeting and election.
It shall be the duty of the Second Vice President to perform any of the duties of the Vice President in the absence or incapacity of that officer, or, upon the call of the President.
Article IV - It shall be the duty of the Secretary to keep accurate minutes of the proceedings of all meetings of the Association and the Executive Board; and to perform such other duties as the President and the Executive Board may direct.
Article V - It shall be the duty of the Treasurer to keep accurate records of all dues, contributions,and other monies received and disbursed on behalf of the Association; to present a financial report to the Executive Board as requested, and to the biennial meetings.
All expenditures, other than those budgeted, must be approved by the President, or in
his/her absence, by the Vice President. Expenditures, other than normal operating
expenses must be approved by the Executive Board.
The signature of the Treasurer and one other officer must be on all money accounts.
(This will serve as a protection in the case of the absence of demise of the Treasurer).
Article VI - It shall be the duties of the Genealogist and the Historian to supervise and direct the compilation of complete and accurate genealogical records of the Foot/Foote family and, if necessary, to appoint a committee to assist him/her, subject to the approval of the Executive Board; to assist in the gathering of genealogical data; to supervise and conduct the compilation and
writing of biographical records, family histories, and personal histories, pertaining to ancestors and descendants of the Foot/Foote family; and to assist people in tracing and proving their Foot/Foote lineage.
Article VII -It shall be the duty of the Newsletter Editor to provide information through a newsletter to the members of the Association concerning the activities of the Association and its members. Assistants may be appointed as necessary, subject to the approval of the Executive board. The Newsletter Editor shall be appointed by the Executive Committee.
Article VIII - Any amendments to the Bylaws may be made by a majority vote of the members present at a biennial meeting. The Executive Board or any member of the Association may propose an amendment by notifying the President in writing of the substance of the amendment, at least 60 days prior to the next general biannual meeting. Before any admendment can be voted on, every member will be mailed a copy of the proposed amendment at least one month in advance of said meeting.
Article IX - In the event of the dissolution of this Association at any future time, either voluntarily or involuntarily, whether formally or otherwise, all records, documents or artifacts of any nature, owned or held by the Association shall be given to the Wethersfield Historical Society of Wethersfield, Connecticut. It shall be the duty of any officer of the Association,
having knowledge of such dissolution, to carry out the provisions of this Article.
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